Getting started

Getting started

Rockr is a project assurance platform to provide governance and certainty within projects involving a high number of stakeholders and project interfaces.

The platform is built on 5 key concepts that you should familisaise yourself with before diving into your next project.

Concepts

  1. Project roles
  2. Templates
  3. Projects
  4. Handover tracker
  5. Stage gates

Project roles

Rockr recognises 3 types of roles:

Admin: A superuser with the ability to do anything that users can do with the system. You should limit the number of Admins to only trusted and essential users to govern you approach to managing projects on Rockr.

Project Admin: Nominated experts or accountable person entrusted to manage a project. Their they can do anything that an Admin can do, but only for projects they have been specifically assigned to as Project Admin.

User: Users are responsible for delivering project activities or signing off submitted deliverables depending on what responsibility they have been assigned (either deliver or sign off deliverables).

Templates

You can think of templates as a blue print for the standard steps project teams should follow to deliver projects. Templates allow Admins to specify a standardised list of activities and deliverables that projects should deliver.

Templates are imported into project upon creation as a kick-starter and to unsure standardisation across different projects. Project Admins can customise activities within the project, deleting not applicable activities and adding new ones relevant to their respective projects.

Projects

Projects are where all tasks are created, users can only see project content if they are assigned responsibility in a project i.e. Project Admin, activities reviews or sign off.

Activities in a project are grouped by Stage gates, which are project milestones (also sometimes referred to as Phases). Stage gates are published to users sequentially (see Stage gates below).

Handover tracker

Activities in a project are deliverables users required to produce to deliver a project successfully, while the Handover tracker is a list of requirements required to transition the a project into operation (to a business unit or client).

Similar to Project Activities, Handover Activities are also divided by the stage gates defined in the project. Stage gates are published to users sequentially (see Stage gates below).

Stage gates

Stages gates are a mechanism to manage your projects time and progress. They control which activities are published to users. There are 2 areas that manage stage gates:

  • Handover stage gates: Controls when handover activities are ready to be published to Project Admins. Only once a Handover stage is published to a project, can a project stage be published to users.
  • Project stage gates: Controls which and when activities are published to users

IMPORTANT: If you you are unable to publish a project stage, check that the Handover stage was published.

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